When using Federal assistance to finance procurements, the procurement must meet federal requirements. The North Central Texas Council of Governments (NCTCOG) must ensure all procurement activities reimbursed with Federal Transit Administration (FTA) funds are to be compliant with 2 Code of Federal Regulations (CFR) 200.317-326 as well as guidance published by FTA in Circular 4220.1F.

FTA Federal Regulations also applies to each subrecipient that enters into contracts with other parties financed with FTA assistance. An FTA recipient that also uses funding provided by another Federal agency or agencies for a third party procurement also supported with FTA assistance must comply with the third party contracting requirements of both FTA and each additional Federal agency providing Federal assistance.

Having NCTCOG review prior to requesting reimbursement can help provide a smooth payment process. Even if a review is not required, subrecipients should always notify their Project Manager of procurements prior to beginning the process.

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Helpful Links & Resources:

Independent Cost Estimate (ICE) Template

FTA Federal Clause Matrix

Circular 4220.1F, Third Party Procurement

Best Practices Procurement & Lessons Learned Manual

Third Party Procurement FAQs

FTA Online Tools & Resources

Small Procurement Checklist ($50,000 - $249,999)

Large Procurement Checklist ($250,000 and up)

Sole Source Procurement Checklist (Noncompetitive)

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For more information on transit procurements, view the pages below.