All subrecipients of NCTCOG are responsible for reporting project-related activities to the North Central Texas Council of Governments and the Federal Transit Administration (FTA). Reporting requirements are dependent upon the FTA Program from which a subrecipient receives funding. Project Managers will identify the applicable reporting requirements for subrecipients prior to project implementation. The table lists specific reporting deadlines.
Monthly Report: Ridership and Safety & Security
|Monthly||Report on ridership data and applicable safety and security events||20th of every month|
|Charter Service Report||Quarterly||Report on any Charter Service provided during the quarter as defined by 49 CFR Part 604||15th of each quarter
(January 15, April 15, July 15, October 15)
Disadvantaged Business Enterprise (DBE) Report
|Semi-Annual||Report on all third-party purchases to private entities/businesses reimbursed with FTA funds through NCTCOG. Purchases to DBE-eligible businesses should be identified.||Period 1: May 1
Period 2: November 1
|Annual Report||Annual||Report on ridership, finances, and vehicle inventory data||
December 16, 20201
February 19, 20212
Charter Service Report Template
City-County Monthly Reporting Template
CTS Monthly Reporting Template
SPAN Monthly Reporting Template
STAR Monthly Reporting Template
PTS Monthly Reporting Template
1Applies to reporters whose fiscal year ends between
July 1 – September 30
2Apples to reporters whose fiscal year ends between
October 1 – December 31
A reportable event is defined as a safety or security event occurring on a transit right-of-way, in a transit revenue facility, in a transit maintenance facility (include parking lots), or involving a transit revenue vehicle by the National Transit Database (NTD).
Subrecipients must report the following events to NCTCOG for NTD reporting purposes within five (5) business days:
- A fatality confirmed within 30 days (including suicide)
- An injury requiring immediate medical attention away from the scene (resulting from a collision, boarding/de-boarding, slip/trip/fall, electric shocks/burns, abrupt or evasive transit vehicle maneuvers, or mobility device securement or lift malfunctions)
- Estimated property damage equal to or greater than $25,000
- Collisions involving transit vehicles that require the towing away of a transit vehicle or other non-transit vehicle (regardless of whether an injury occurred or the value of property damage)
- Theft or robbery
- An evacuation of a transit facility or vehicle due to potentially unsafe conditions (mechanical or maintenance issues, smoke/fire/fumes, or security threats like suspicious packages, bomb threats, bombing, etc.)
The following information must be included when reporting a vehicle-related accident:
- Status of the event
- Pictures of the vehicle(s)
- Physical address and coordinates (latitude, longitude) of the event’s location (required)
- Official police report of the incident
- Post-accident drug and alcohol testing determination
- Bus driver’s report
- Accident diagram
- Number of passengers in the vehicle, the number of passengers or other parties injured, and number of individuals who sought medical attention.
NCTCOG-funded vehicles should always be reported if involved in an incident, regardless of the reportable incident requirements. Submit event information within 5 business days to email@example.com.
For more information about transit reporting, contact Edgar Hernandez at firstname.lastname@example.org.