Transit Reporting

All subrecipients of NCTCOG are responsible for reporting project-related activities to the North Central Texas Council of Governments and the Federal Transit Administration (FTA). Reporting requirements are dependent upon the FTA Program from which a subrecipient receives funding. Project Managers will identify the applicable reporting requirements for subrecipients prior to project implementation. The table lists specific reporting deadlines.


 

1Applies to reporters whose fiscal year ends between July 1 and September 30
2Applies to reporters whose fiscal year ends between October 1 and December 31

Report

Frequency

Description

Deadline
Monthly Report: Ridership and Safety & Security Monthly Report on ridership data and applicable safety and security events 20th of every month
Charter Service Report Quarterly Report on any Charter Service provided during the quarter as defined by 49 CFR Part 604 15th of each quarter
(January 15, April 15, July 15, October 15)
Disadvantaged Business Enterprise (DBE) Report Semi-Annual Report on all third-party purchases to private entities/businesses reimbursed with FTA funds through NCTCOG. Purchases to DBE-eligible businesses should be identified. Period 1: May 1
Period 2: November 1
Annual Report Annual Report on ridership, finances, and vehicle inventory data December 16, 20201
February 19, 20212
 

 

Templates:

 








 

 

Incident Reporting

A reportable event is defined as a safety or security event occurring on a transit right-of-way, in a transit revenue facility, in a transit maintenance facility (include parking lots), or involving a transit revenue vehicle by the National Transit Database (NTD).
 
Subrecipients must report the following events to NCTCOG for NTD reporting purposes within five (5) business days:
 

  • A fatality confirmed within 30 days (including suicide)
  • An injury requiring immediate medical attention away from the scene (resulting from a collision, boarding/de-boarding, slip/trip/fall, electric shocks/burns, abrupt or evasive transit vehicle maneuvers, or mobility device securement or lift malfunctions)
  • Estimated property damage equal to or greater than $25,000
  • Collisions involving transit vehicles that require the towing away of a transit vehicle or other non-transit vehicle (regardless of whether an injury occurred or the value of property damage)
  • Theft or robbery
  • An evacuation of a transit facility or vehicle due to potentially unsafe conditions (mechanical or maintenance issues, smoke/fire/fumes, or security threats like suspicious packages, bomb threats, bombing, etc.)
 

The following information must be included when reporting a vehicle-related accident.

  • Status of the event
  • Pictures of the vehicle(s)
  • Physical address and coordinates (latitude, longitude) of the event’s location (required)
  • Official police report of the incident
  • Post-accident drug and alcohol testing determination
  • Bus driver’s report
  • Accident diagram
  • Number of passengers in the vehicle, the number of passengers or other parties injured, and number of individuals who sought medical attention.


NCTCOG-funded vehicles should always be reported if involved in an incident, regardless of the reportable incident requirements. Submit event information within 5 business days to transit_ops@nctcog.org.
 

For more information about transit reporting, contact Ke'Ana Jones.